BLUFF CITY PICNICS
FREQUENTLY ASKED QUESTIONS
What are pop-up picnics?
Pop-up picnics are an intimate, personalized way to get together with loved ones. They offer a new, fun environment that’s more interesting than just a regular night of having friends over. Specifically to Bluff City Picnics, we take this picnic party to an elevated level - the possibilities of details are endless and we have the knowledge and accessibility of the event world to bring any of your ideas to life.
How many people can you accommodate at a picnic?
We can seat 2-6 people at 1 table and 7-12 at 2 tables. It is possible to squeeze 14 people, but please inquire as spacing would be quite tight. If we see a demand for larger groups, we will consider building additional tables in the future.
How do I book a picnic?
Booking is easy! Use the Build Your Picnic quote generator on our website to see a real-time price calculation as you make selections. Check out the May We Suggest page to see recommendations on how to build your table(s).
What are the best locations for picnics?
The easiest, most flexible places for picnics are private property. Let’s scoot your coffee table out of the way and transform your beautiful living room into a pop-up dinner party. Or let’s use that pretty covered back patio! Private property allows for flexible set ups and breakdowns, provides cover so weather isn’t an issue, brings a cozier feel, and there are no rules or permit regulations to worry with. Public property is absolutely doable, we just have parameters (especially with alcohol) by which we must abide. For example, there is no alcohol permitted for small gatherings at Shelby Farms Park and open containers are not allowed in city parks without a permit. Picnics outside of the Greater Memphis area will incur a travel fee.
What times are picnics available?
During the weekdays, picnics are only offered in the evenings. On Saturdays, picnic times are more open but breakdown must begin by 9pm (unless pickup of rental items will be the next day). We are closed on Sundays.
How long do picnics last?
Included in our base pricing is a 2 hour party. You may add on extra hours in the Build Your Picnic quote generator.
Can I bring my own flowers, food, etc?
You sure can. Our goal is to take all the busy work off your hands, so that means offering these extras on your behalf. However, if you want to bring these items yourself, just select the base pricing of guests and don’t select any add-ons. If this is the case and your picnic set up is on public property, we will need to be informed of what items you will be supplying ahead of time to make sure they fit into the public guidelines.
Do you handle all vendor communication?
Yes, if you go through us to book a vendor, we handle the communication. If you go through an outside vendor for any elements of your picnic, you are responsible for communication with that exterior vendor.
Do I have to add extras?
Absolutely not. We want your experience to be exactly what you want it to be, and it can’t be top-notch if you don’t know all of your amazing options. So shop around - let’s see what fits best for you!
What does your base pricing include?
Our fee per guest includes: table(s), seating, table setting (disposable plates, napkins, glasses - unless requested otherwise), blankets, waters, and trash cans. It also includes our services of consultation, booking/pick up/delivery of all add-ons, picnic delivery, set up, clean up, and break down.
Why are there lots of blocked out dates on your Availability Calendar?
We are a small but mighty team and we also are wedding and event planners for Ashley Lang Events, so our days and weekends fill up quite quickly. We do have an additional person on our BCP team who helps tremendously on picnics, especially when we have larger events on the wedding side. We are in the process of adding more helpful team members so we can open the calendar more!
Will Bluff City Picnics stay for the entire pop-up party?
No, we set up and scoot out once guests arrive. We return at the agreed upon end time to break down and then we’re gone!
How does everyone get booked and paid?
Once you fill out the Build Your Picnic form, we will reach out about the next steps to get you booked. This form is simply a wish list, not a reservation. You are not fully booked until we can confirm our availability, the add-on vendors’ availabilities, and the initial payment is received. We collect a 50% non-refundable deposit upon booking and the remainder is due 2 weeks before your picnic. This deposit holds your date and time for us as well as any other vendors you select. We handle payment to all other vendors for your selected items.
What is your cancellation policy?
If for any reason you need to cancel your picnic, you will be reimbursed for payments rendered less your deposit. If you cancel your event within 3 days of your picnic, you forfeit your payment as all vendors involved have already spent their cost, time, and reserved their spot/supplies on your behalf.
Can I reschedule my picnic?
We make every effort to accommodate rescheduling for any reason - we get life happens. Rescheduling must be done as early as possible in the planning process and is subject to Bluff City Picnics’ availability. We will allow 1 date rescheduling at no charge. Every subsequent rescheduling will incur a $50 date-change fee.